Mentor- Mentee System

A Formal Student Mentoring Cell is working in the college. The cell looks after the emotional, psychological as well as the academic wellbeing of the students of the college.

Objectives:

To develop healthy relationship between students and teachers
➢ To develop healthy relationship between students and teachers
➢ To ensure academic and professional performance of the students
➢ To inculcate the human values among the students
➢ To acclimatize the new students to the college campus
➢ To provide academic counselling
➢ To enlighten the students on professional ethics and conduct
➢ Providing emotional support to students on individual basis
➢ Helping students to overcome home sickness
➢ Establishing rapport between teachers, students & parents
➢ Monitoring attendance and behavioral aspects of every student
➢ Identifying weak areas and working out remedies helping students thereby  taking their complete care.
➢ Active and constant participation of the parents is always encouraged and appreciated.

Guidelines for Mentors

1. Each mentor is allotted with a batch of students.
2. Mentors should conduct at least six meetings per session with the mentees.
3. The mentors will keep the record of attendance of mentees in each meeting.
4. Mentors should maintain records of all the meetings held with mentees/ parents.
5. The academic, personal or any other issue raised by the mentees and the problems
addressed/Solved by the mentors must be recorded.
6. The mentors shall also attend to the academic matters of mentees dealing with previous
academic performance, internal assessment marks, university examination results and
Career coaching.
7. In the review meeting, immediately after the Internal Assessment tests and the results,
the mentor shall appreciate the mentees who have performed well. The mentor shall
interact with the mentees who have not done well or failed in the internals and advise
them to improve their performance.
8. The mentor shall extend all possible assistance to improve the academic performance
of the mentee. In both the cases mentioned above e-mail/post will be sent to the parents
/ guardians on the performance of their son / daughter / ward.
9. Mentors should take care of mentee’s batch for academic interests and support them for
improvement.
10. Mentors should encourage students for extracurricular activities within the institute and
at University as well as inter-University level.
11. Mentors should interact with parents only in case of extreme situations.
12. Mentors should provide information about possible financial assistance available to
mentees.
13. The record has to be handed over to the new mentor in case mentors are transferred.
14. Annual report in form of summary has to be prepared by each Mentor and to be submitted to
the convener of student mentoring cell.

Aspects of Mentor’s Review of His / Her Mentees

• Emotional Quotient (EQ). The Mentor must ensure the development of Emotional Quotient of the students for the growth of multiple intelligence.
• Attendance: Mentor shall observe the attendance of the mentee. Mentor shall advise and take necessary actions about the attendance of mentee with regards to college and affiliating University rules.
• Academic matters: During the continuous assessment of the mentee, mentor shall keep the track of the overall academic performance of the mentee though counseling, by arranging remedial teaching, if necessary.

• Behavioral and discipline Matters
• Health and Physical Well being
• Achievements, Talent and Co-curricular activities

Care and Counseling

• The mentor during the periodic review meeting shall counsel the students. The well behaved students shall be appreciated and others shall be properly cared for and counselled.

Personality Development

• The mentor shall encourage the mentee to develop and channelize his/her skills and talents through an appropriate forum or activity of the institution (fine arts, sports, workshops, conferences, etc.).
• These are aimed at the overall development of the personality of the student so as to make him a complete person’.

Roles and Responsibilities of Mentors

Duties/ Responsibilities of Mentor
1. Introduction of group and discussion of the mentor – mentee system.
2. Call of meeting and record of details in the form about goal setting & action
planning, SWOC analysis and mentoring session.
3. Keep a track record of attendance and academic performance and behavioral aspect.
4. Support to the student academically and emotionally.
5. Contact to parents and to inform them about the progress of their ward.
6. Arrange remedial teaching, if necessary.
7. Select a spokesperson/representative for the group
8. Collect data of mentees & maintain a file (Profiling the students)
9. On locating their need for marked improvement in certain subjects, refer the same to
respective Heads of Departments
10. Track the attendance record & identify drop outs, if any, and prepare a Review Report
11. Ensure frequent value-added student visits to the library
12. Motivate them to take part in activities that can accrue more credits
13. Identify reasons for poor performance & attach a note (illness, domestic disturbances,
personal obstacles & so on)
14. Ensure holistic well-being of Mentee.

Roles and Responsibilities of Mentees

Duties/ Responsibilities of Mentee
❖ Attend meeting regularly.
❖ Fill the personal information in the form.
❖ Seek advice from mentor whenever required.
❖ Provide all the necessary data with relevant documents (Previous Academic
Performance Records, documents for participation in extra/co-curricular activities and
academic advancement) Know what you want and ask for what you need
❖ Identify special goals that you want to achieve and discuss it clearly with your mentor
❖ Seek information regarding resources that you need from various sources
❖ Have a positive attitude
❖ Accept feedback respectfully & cordially & discuss future course of action
❖ Attend mentor mentee meetings regularly & punctually
❖ Provide feedback and communicate healthy developments in you Reciprocity in interaction is the key to a successful mentor-mentee relationship.